Oral Presentations
Timing
You will have 15 minutes for your oral presentation, including time for questions. Aim for your talk to last for approximately 12 minutes, allowing 3 minutes for questions. There will be a 5 minute break between each talk to allow participants to move between rooms.
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Equipment
Session room laptops are Windows-based with Microsoft Office. For better time management, presenters cannot use their own computers. Presentations should be brought along on USB memory devices and transferred to the session room laptop before the breakout session. See when you can hand in your presentation in the schedule below.
Format
Presentations must be in PowerPoint (.ppt, .pptx) or Adobe PDF (.pdf) format. Please preview Mac-created PowerPoints on a PC for compatibility. Please write your name in the filename of your presentation. Please use the Widescreen 16:9 aspect ratio.
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Pre-session preparation
Please bring your presentation on a USB memory device and load it onto the session room laptop during the first half-hour break of the day you are presenting. This also applies for the presenters that have to present during the afternoon. Assistance will be available.
Arrive Early
Arrive early for your session to ensure your presentation is properly saved and runs smoothly.
​When to hand in your presentation slides
Monday
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10:00-12:00 (location: reception)
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All those presenting in a parallel session on Monday afternoon hand in your slides/powerpoints.
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Those presenting in a parallel session on other days, can also come and hand in their slides/powerpoints
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15:30-16:00 (location: respective rooms)
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Those presenting in a parallel session on Monday, go to the room where you will be presenting and hand in your slides/powerpoint with the moderator and volunteer.
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Tuesday
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8:00-8:30 (location: reception)
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Those presenting on Tuesday, Wednesday or Thursday can come and hand in their slides/powerpoints
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10:30-11:00 (location: respective rooms)
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Those presenting in a parallel session on Tuesday, go to the room where you will be presenting and hand in your slides/powerpoint with the moderator and volunteer.
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Wednesday
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8:00-8:30 (location: reception)
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Those presenting in a parallel session on Wednesday or Thursday can come and hand in their slides/powerpoints
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10:30-11:00 (location: respective rooms)
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Those presenting in a parallel session on Wednesday, go to the room where you will be presenting and hand in your slides/powerpoint with the moderator and volunteer.
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Thursday
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8:00-8:30 (location: reception)
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Those presenting on Thursday can come and hand in their slides/powerpoints
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10:30-11:00 (location: respective rooms)
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Those presenting in a parallel session on Thursday, go to the room where you will be presenting and hand in your slides/powerpoint with the moderator and volunteer.
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Looking for some advice on how to give an engaging scientific presentation? Check out this article:
We are also hosting an online meeting for all breakout session presenters on tips and tricks for creating an engaging, original and efficient scientific presentation.
Will this be your first presentation at a conference, or do you want to learn how you can improve your presentation, slides and story? Join our experts on May 15th from 15:00-16:30 (CEST) online.
All participants have received an e-mail with information on how to join the meeting.
Poster Presentations
The poster session will take place on Wednesday, June 4 from 1730 - 1930 in the Air and Fire room. You can turn in your poster at the conference reception on Wednesday morning. You can help set up your poster space at 1500 in room Air.
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Please print your poster before you arrive at the venue, as there will be no services on site.
Put your name on the poster tube so there are no mix ups.
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Drinks and appetizers will be served in the main hall during the event, and all participants will be encouraged to attend.
Poster presentation requirements
Presenter attendance:
Presenters are required to be at their posters during the designated poster session to discuss their work with attendees.
Poster printing and size:
Please print your poster before you arrive at the venue, as there will be no services on site. Posters should be A0 size, with portrait orientation (84.1 cm wide x 118.9 cm high or 33.1 inches wide x 46.8 inches high). Materials for attaching posters to display panels will be provided by the organizers.
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Please bring your poster to the conference reception on Wednesday June 5th at 8:00
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You can pick up your poster after the poster session in Fire/Air. Posters that have won one of the poster prizes will remain displayed on Thursday (if possible).
Poster board assignments:
You can bring your poster to the reception. We will put the posters on the poster boards for you, on wednesday. After the Poster Borrel, you can take your own poster with you.
Suggestions for effective poster design
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Clarity and Simplicity:
Aim to present your work in a clear, visually engaging, and concise manner. Avoid cluttering the poster with excessive text or data. Simple and interactive is best. Try to use less than 200 words. -
Readability:
Ensure the poster can be read from a distance of 2 meters. Use large typefaces, bold lines for graphs, and high-contrast colors for optimal visibility. -
Content Organization:
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(Co-)Author information and affiliations
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Objective: Clearly state the aim of your work.
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Methods: Keep experimental details brief and to the point.
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Results: Highlight key findings by using figures, tables, or graphs.
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Conclusion: Summarize your main conclusions concisely.
Arrange figures and tables in a logical, vertical progression where possible.
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Visual Focus:
Use images and graphics to convey your findings effectively, keeping text minimal. -
Optional but Encouraged:
Include a small photo of yourself in a visible corner of your poster. This can help attendees identify and locate you during the conference, adding a personal touch to your presentation.
You may also have other supporting interactive material on site (e.g., ipad, computer, books, etc), although note we will not have the ability to provide tables.